Ministry of Cheer 2018

Saturday 25 August 2018

Te Rauparaha Arena Porirua

 

Spectator Information

Spectator Tickets

Pre-purchased online

$11 per person, under 5s free

Click here to buy now!

Additional Ticket Direct credit card and transaction fees do apply

Door sales

$14 per person, under 5s free

Cash and EFTPOS facilities available

General Event Information

For coaches, gym owners and team managers

Coach Entry

One IASF/USASF/NZCU/NZCA credentialed coaches per 10 athletes may attend free. If a team only has one coach, then an additional chaperone(s) may attend free, in keeping with the same 1:10 ratio. When a team only has one coach, chaperones may accompany a team through warm ups but must not coach the team in any way (they may operate the music).

Coaches and chaperones must be listed on the team registration form and have valid photo ID on hand (Driver's licence or passport). This will be checked prior to team warm ups. 

Any additional coaches or chaperones must pay the regular spectator entry fee

Scoring

Cheer and Dance team scoring will follow the Varsity scoring system. Specialty items will follow the Ministry of Cheer Specialty Item Scoring Guidelines.

Rules

Cheer and Dance teams must abide by the current USASF/IASF Rules. If rule modifications are released by USASF/IASF during 2018, clarification as to whether these rules apply will be issued urgently. 

Age Divisions

Cheer and Dance teams must abide by the NZCU 2018 age grid. Ages are as at 31 December 2018.

Tiny - 6 years and under
Mini - 8 years and under
Youth - 5 - 12 years
Junior - 8 - 14 years
Senior - 10 - 18 years
Senior+ - 12+ years
Open - 14 years+

Schools may compete in regular club team sections if they choose to.

Music Submission

All music must be clearly labelled and emailed to ministryofcheer@spiritevents.co.nz by August 10th at 5pm. It is highly recommended that coaches have back up music available on an AUX cable compatible device

Registration Process

1. Complete online registration at www.ministryofcheer.co.nz between 9am April 1 and 5 pm June 21.

Be sure to accurately fill out the 'payment extension' section. We hope that this will help to reduce stress for clubs who are chasing up outstanding balances, and allow for the late fees to be passed on directly to those athletes, rather then cause the entire team to pay the late entry rate or the club to front up with athletes entry fees. See the pricing section below for more information.

2. Make payment of the specified amount to account 02-0544-0049232-000 using your club or athlete name as a reference before 5pm on June 21.

3. You will receive an invoice/receipt for the amount paid / and outstanding balance due.

4. Further information will be sent via email closer to the event

Withdrawals

Registration fees are non-refundable, except for injured athletes withdrawing less than 2 weeks prior to competition. In this case a 30% admin fee will apply.

All withdrawals are final once received, processed and confirmed by Ministry of Cheer.

Challenges

Ministry of Cheer competitions are open to all athletes from any club. However, to take part in mini challenges held throughout the day you must be a registered Ministry of Cheer athlete and display the correct athlete verification.

Crossovers

A maximum of 5 crossovers are permitted per team. An crossover fee of $25 per crossover athlete will apply. Crossovers must be specifically listed on the registration form.

Pricing

Club cheer teams

$65 per athlete

INDIVIDUAL OR DUO (DANCE AND CHEER)

$40 per athlete

SCHOOL CHEER TEAMS

$35 per athlete

Group or partner stunt

$35 per athlete

 

 

Athletes Late payment extensions

We understand that it can be challenging to arrange payment for competitions, especially those mid-season like Ministry of Cheer.

Club's have the option to make payment for at least 90% of their athletes, and then pay the balance plus a $40 per athlete late payment fee by 1 August.

We hope that this helps clubs by allowing them to pass late entry costs directly on to the late-paying athletes, rather than forcing clubs to either cover the cost for late-paying athletes, or pay the entire teams entry late, and therefore penalise the entire team.

Any late-paying athletes must be specified upon registration. All communication with Ministry of Cheer regarding late payment extensions will be with the club contact person only, not individual athletes or their parents/caregivers. 

Late payments are limited to 10% of the clubs total competitors. e.g. if a club enters 40 athletes, a maximum of 4 athletes late payment extensions will be permitted. Registration will not be accepted if late payments exceed 10% of the clubs total competitors.

This payment extension applies only to school and club cheer team entries. Dance and specialty items are not eligible. 

Divisions Offered

The divisions below will be split by age and team size as per the USASF Age Grid with NZCU adaptations at the time of the event. Divisions may be split or combined at Ministry of Cheer’s discretion. Notice of any division changes will be given to affected teams by August 15th.

SPECIALTY DIVISIONS

Individual Cheer USASF Levels 1-5, Duo Cheer USASF Levels 1-5

Group Stunt USASF Levels 1-5, Partner Stunt USASF Levels 1-5

 

OPEN DANCE

Individual, Duo, Trio - 1:00 time limit

Cheer Team Divisions

NZCU Novice -2:00 time limit

USASF Levels 1, 2, 3, 4.2, 4, Restricted 5, 5 - 2:30 time limit

 

SCHOOL TEAM DIVISIONS

A 30 second cheer is permitted in addition to the time limit below, however this will not be scored.

NZCU Novice - 2:00 time limit

USASF Levels 1, 2, 3 all ages 2:30 time limit

USASF Levels 4.2, 4 High school and University 2:30 time limit

 

Terms and Conditions

SAFETY

  • Teams, gyms, coaches and advisors should have an emergency response plan in the event of an injury

  • It will be assumed that any athlete who is not able to maintain a standing position is in need of medical attention and will be treated as such

  • Jewellery and long fingernails are deemed a safety hazard, and as such every item of jewellery will cause a deduction. Plasters or tape covering jewellery and nails are not sufficient. All items of jewellery must be removed and nails cut short. There will be a jewellery & nail check in warm up area.

  • If, in the opinion of Ministry of Cheer, a team’s routine is interrupted because of failure of the competition equipment, facilities, or other factors attributable to the competition rather than the team, the team affected should stop the routine. The degree and effect of the interruption will be determined by Ministry of Cheer, and the team will be allowed to continue being scored from a place in the routine to be determined at the sole discretion of Ministry of Cheer.

  • In the event that an injury causes a team’s routine to be interrupted, the routine may be stopped by a coach or competition official. This will most likely be done by stopping the music. Competition officials reserve the right to stop the routine if an injury occurs and have the sole discretion to determine where the routine will resume if the team is permitted to continue its performance.

  • Safety Spotters are allowed. A safety spotter can be a person that may step onto the performing surface during stunts to assist in the event of an unexpected fall. Safety Spotters that are not part of the routine must be dressed in black long pants and a black shirt. There should be no verbal coaching by Safety Spotters during the routine. Any occurrence will be considered a violation and the team will incur a deduction.

  • There is strictly no stunting or tumbling  permitted at the competition unless it is in the warm up area during the team’s designated warm up time or when competing on the competition floor. Stunting or tumbling in the warmup or when competing must be under the supervision of a qualified coach. If an athlete or athletes are found to violate the above rule, their team may be deducted. These deductions will be at the discretion of Ministry of Cheer and based on the severity of the infringement.

  • Only competitors and credentialed coaches to the level of the squad are allowed in the back warm-up area.

  • A copy of our emergency action plan is available by emailing ministryofcheer@spiritevents.co.nz

SCORING

  • All routines will be penalised if they are over the time limit

  • Judges’ decisions are final. Each team acknowledges the necessity for the judges to make prompt and fair decisions given the nature of cheerleading as a live sport and each team therefore expressly waives any legal, equitable, administrative or procedural review of such decisions

  • Any questions concerning the team's performance should be made to an Event Manager immediately following the team's performance

  • All score sheets are available from the judge's table 30 minutes following the routine. Coaches must collect scoresheets prior to prize giving. Scoresheets must be signed off to recognise acceptance of the given scores. Any contesting of scores must be discussed with the head judge prior to prize giving

  • Violations & deductions are assessed at the discretion of the judges

GENERAL

  • All competitors perform at their own risk. Ministry of Cheer and Spirit Events will not be held liable for any injury, loss or damage to persons or property in relation to the Ministry of Cheer competition
  • Ministry of Cheer reserves the right to merge or split divisions
  • Crossovers are permitted at your own risk. Special consideration will not be guaranteed to accommodate for crossovers
  • The same routine cannot be entered twice (i.e. in two different divisions)
  • Timing will begin with the first organised or choreographed sound or movement by the team after being announced and end with the last organised or choreographed sound or movement by the team
  • Ministry of Cheer must be notified of any changes to entries/required run sheet changes 48 hours prior the event start time
  • Any team proven to be in violation of the age restrictions will be automatically disqualified from the event

PHOTOGRAPHY

  • No flash photography
  • Ministry of Cheer reserves the right to use any photos or video footage from events in publications and promotions or for commercial use
  • Individuals who do not wish to have their images used in publications and promotions should notify the Event Manager in writing prior to the event

FEES

  • Entry fees are non-refundable

  • Clubs may qualify for an athletes late payment extension, where 10% of their athletes entry fees can be paid by between July 6 and August 1. A late payment fee of $40 per athlete will apply. 

  • In the case of individual withdrawals supported by a medical certificate less than 2 weeks prior to the competition, refunds will be given minus an administrative fee of 30%.

  • If athletes participate in two different cheer or dance programs (e.g. a club and a school) they must pay two entry fees. Crossover rates only apply within the same programme.

COACHES / TEAM OFFICIALS

  • All teams must be supervised by a credentialed coach when in the warmup area

  • Substitutions may be made in the event of any injury or other serious circumstance.

  • Substitutes must also abide by the age restrictions in all divisions and must not be competing for another club in the same competition

  • All cheer team coaches must be credentialed to at least the level of the team

  • Any question concerning the rules or procedures of the competition will be handled exclusively by one designated representative of the team  and will be directed only to the event manager or head judge. Such questions should be made prior to the team's competition performance

  • Coaches are responsible for ensuring that a representative is available at the music booth when teams / athletes compete

SPORTSMANSHIP / CONDUCT

  • Routine choreography should be appropriate for all ages

  • All music must be age and family appropriate

  • Teams and athletes must be dressed in the appropriate uniform/costume during prize giving

  • All participants agree to conduct themselves in a manner displaying good sportsmanship throughout the event. The club contact person is responsible for seeing that team members, coaches, parents, and any other affiliated persons conduct themselves appropriately

  • Severe demonstrations of unsportsmanlike conduct are grounds for disqualification or deductions